Trace inventory through the stock ledger

Investigate every posted stock movement by product, branch, location, document and movement type without changing history.

InventoryFor Stock controller · Inventory manager · Auditor4 steps

Where this lives

Permissions needed

Any one of these grants access. Ask an administrator if the screen is not visible to you.

Before you start

1
Set the scope
Choose the branch, location, period and optional product or movement type. Begin narrowly when investigating a specific discrepancy.
2
Follow the chronology
Read entries in posting order and compare quantity in, quantity out and the running balance. Each row identifies its source document.
3
Open the source
Use the document reference to verify the sale, receipt, transfer, return, adjustment or stocktake that created the movement.
4
Correct through workflow
Do not edit ledger history. Reverse or correct the originating business document so the system posts compensating movements.

Export a filtered ledger when sharing an investigation.
Compare location-level balances before concluding that business-wide stock is wrong.

A movement is not visible

Check branch scope, location and dates, then confirm that the source document reached its posted status.

Freeze the counting scope, collect physical quantities, investigate differences and post approved adjustments.

Capture accepted and rejected quantities, traceability details, supplier documents and receiving variances.

Catalogue 2026.08.10